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Every business (whether small or big) produces tonnes of documents like sales invoices, business contracts, purchase notes, credit notes etc. These documents do require the signature of the respective signatory. This guide is designed to give you complete information about how document signing software can ease the process of document signing.

Every signatory, on average, signs 5-10 documents per day.

That amounts to roughly 300 signs per month.

These documents then needs to be printed and managed separately which calls for different efforts as well as cost. Some stats show that 20% of the staff’s time gets consumed in searching for physical documents.

The mounting cost to manage documents is likely a hint for some sort of automation software that can reduce all the efforts to sign a document and easily locate the document when needed.

If you have been experiencing the mounting pressure of signing of the document, read this article for an available solution.

(Before you jump onto some more details, I have a gift for you which could be your handy guide. Yes, I will offer you an infographic at the end of this article)

What is document signing software?

Traditionally document signing has been a tedious task for signatories within a department or sometimes spread across the various department. This effort sometimes takes multiple hours or days.

To address these challenges, we have come up with document signing software. This software requires a digital signature token of the respective signatories to configure. Once configured, it completely removes your effort of printing the documents and asking respective signatories to sign it manually.

Document signing software is the app that automates the manual signing efforts.

This software is generally a computer application that gets installed on an individual computer or server. once installed It automates the document signing function.

How document signing software works

If you understood about document signing software from the above few paras, then let’s get deeper into how it actually works.

As document signing software is designed to reduce all your manual efforts to sign the document, it needs to be configured before it can be actually used. Now I will be focusing on how the Document Signing Software works.

If you are new to this software then “how to configure document signing software” is a must-read.

Okay so, below are the general steps for configuring digital signing software:

  • Digital signature profile configuration.

  • Input file repository configuration

  • On-page signing location configuration

  • File output repository configuration

In case you want to drill deeper then here is a step by step guide to sign PDF documents digitally. This is a detailed guide that explains how this software actually works to ease your document signing efforts.

Meanwhile, I have a quick video tutorial that explains what Document Signing Software actually does

Now that you have probably understood how this software actually works, I will you walk you through the benefits of the software

Benefits of document signing software

Softwares are generally designed to ease some type of manual effort that takes time to execute. It provides some functionalities that are most sought-after for user convenience.

Below are the benefits of a document signing software:

  • It eliminates the need for physical paper.

  • Signed documents are legally valid and accepted across every business.

  • No dependency on various signatories or departments for signing.

  • Document location gets easy for future reference.

  • Reduces staff time and effort to manage the physical documents.

  • Eliminates any mistakes while manual signing.

There are many other benefits of document signing software but I have tried to give you the most relevant benefits.

If you have been using any document signing software then here is your chance to get a PDF signer software trial. This is the industry leading software that is fully automatic for your document signing need.

As per my promise, below is your infographic. Keep it handy when you need to understand document signing software in a minute.


Don’t forget to share your comments on which document signing software you have been using and what is that feature that you liked most in the software.

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